Application Form to join our virtual sessions

Virtual Meetings Application

Daniel’s Den guidelines
Below are the guidelines for our virtual sessions and meetings and we have outlined what we expect from you to help our meetings run safely. To keep our children safe, we are asking everyone to read and agree to this code of conduct before they can join our meetings. Therefore, please read and agree each section before submitting this form. Unfortunately without your agreement to these guidelines, we will not be able to admit you to our virtual sessions/meetings. Also anyone found violating these guidelines will be removed from the session and not allowed to join future meetings. If you have any questions or wish to discuss the matter further, please contact Jo Gordon at: info@danielsden.org.uk. Please be advised that it takes 24 hours to process your application. If we receive your application form to close to the session you wish to join, you may not make this week’s session. However, you will be very welcome to join next week’s session.
Before joining any sessions and meetings, I agree:*
1. To have a current registration with Daniel’s Den - if you haven’t completed a Registration Form since September 2019 please complete a form via our website. (If you are not sure, please complete another form to ensure your attendance.)
2. To download Zoom before the meeting and at the start of the meeting, either click on the link that will be sent to me before my first meeting or enter the meeting ID. I will then use the password to join the meeting.
3. Not to share the meeting details with anyone. These meetings are only open for registered families, if a friend or family member would like to join, please ask them to register first through our website, otherwise they will not be admitted to the meeting.
4. When joining the meeting, I will use my first name/preferred name and not a nickname/generic word. i.e. Jo Gordon will use Jo and not FunnyBunnysMum
I agree to all of the above.
During the sessions and meetings, I will be aware that:*
5. We may experience technical difficulties in the meeting, such as freezing/the internet not working at times. It may also be harder to hear or understand what other people are saying, so please be patient.
6. If the meeting gets busy, we may ask you to put your settings on mute. This will help prevent background noise or everyone talking at once so everyone can hear more easily. The host of the meeting, may also need to put everyone on mute if important information is being shared.
7. If two or more family members live in the same household, some things to consider – either sharing the same device or using separate devices is fine but if using separate devices, please base yourselves in different rooms if possible, otherwise the sound is distorted and there is a lot of feedback if you are in the same room.
8. There are reaction buttons – a ‘thumbs-up’ and a ‘clap’ emoji – we suggest you use the thumbs-up emoji if you agree with what is being said. We can also use the clap emoji as a hands-up instead – for example: use this emoji if you would like to say something and everyone can then see that you are trying to talk. This should hopefully save everyone talking over everyone else if we have busy meetings.
9. Be aware of your surroundings. There is a story about someone being on a conference call and they could hear someone going to the toilet (true story).

I am aware of the above.
Safeguarding Consent for all meetings*
10. As always, please be respectful of each other and our Daniel’s Den volunteers.
11. As you would in a regular Daniel’s Den session, please use kind language and be prepared to listen to others.
12. DO NOT record or take photos of anything without others consent.
13. Please do not share any other media throughout this digital platform.
14. Timings – The sessions do time out automatically, so although you are welcome to join anytime, once the scheduled time has finished it will end whether we have all said goodbye or not.

I have read and agree to the above.
Please select which session you would like to join*
Please chose a session local to you as your registration will allow you to join the sessions at your chosen venue when we are open again. Unfortunately at this time you can only join one session. I confirm I would like to be sent the meeting details of the following virtual session:
- The Lewinson Centre, Willesden - Monday (9.30-10.00am)
- Park Lane, Wembley - Tuesday (9.30-10.00am)
- St Michael’s, Stonebridge - Tuesday (9.30-10.00am)
- St Andrews Church, Sudbury - Wednesday (9.30-10.00am)
- Latymer Community Church, Ladbroke Grove - Thursday (Times to be confirmed)
- The Yellow, Wembley Park - Friday (9.30-10.00am)
- St Cuthbert’s Church, North Wembley - Friday (10-10.30am)
Attendees
So that we can say hello and include all the children who join us, can you please let us know your child's/children's name and age. Thank you.
If there is anything else you would like us to be aware of during the meetings, please type it here.
Contact Details
If there are any changes to the meetings or last minute cancellations Daniel’s Den agrees to update our Facebook page and make every effort to contact those who are signed up to virtually attend the meetings.
Details of the meeting that I wish to join, can be sent to me at:*
My email address:
If there are any issues on the day of the meeting I can be contacted via email or on:
My mobile number:
Would you like us to update our records with the contact details that you have given here, so we can keep in touch with you about the Daniel's Den sessions using this information?
Would you also like to be sent details of our evening 'Hot Spot' virtual meeting?
The 'Hot Spot' meetings are held every Monday evening between 8.00-9.00pm via zoom for parents, carers and our volunteers only.
- Yes
- No
Digital Signature*
Having read and agreed to the above guidelines and code of conduct I hereby confirm that Daniel’s Den can hold and store my information in accordance with their Data Protection and Privacy Policies and can send me details of their virtual meetings.
Date*
Date Format: DD slash MM slash YYYY
For your information:
Once we have received your submitted form, we will email/text you the link to join our meeting and the password you will need on the day - Please remember that it will take 24 hours to process your request.

Virtual Meetings Application

Daniel’s Den guidelines

Attendees

Contact Details

For your information: